Step 4: Admission and employment

Content on this page:

• Statement
• Admission
• Salary setting
• ID and residence permit checks
• Decision on appointment
• Feedback
• Introduction
• Renewal of employment 

Statement

Before a decision of employment is made the department/equivalent must prepare a statement. The statement is to provide a clear account of how the selection process was conducted and which qualifications were decisive in the choice of candidate. 

Mall: Yttrande doktorand (Word 116 kB, ny flik)

Admission

When the statement period has expired, the doctoral student shall be admitted to the doctoral program. Admission shall be in accordance with the university's admission regulations for doctoral education and the local admission processes at each faculty/equivalent. 

Antagningsordning för utbildning på forskarnivå vid Lunds universitet (PDF, ny flik)

Admission of doctoral students must always take place before an employment decision is made.

Salary setting

Salaries for doctoral students shall be set in accordance with the faculty's doctoral student salary scale. The department's salary proposal must be submitted by the salary-setting manager, in accordance with the delegation scheme at the relevant faculty/equivalent, via the HR function. 

Salaries may NOT be offered to candidates before they are approved by the head of department/equivalent and the faculty/equivalent.  

ID and residence permit checks

Before an employment decision is made, an ID check must always be carried out on the person to be employed to verify identity and the right to reside and work in Sweden. 
The candidate must therefore provide a copy of a valid ID (passport or international ID card) and potential residence permit. This is handled in the recruitment system by the HR function in consultation with the recruiting manager. 

Decision on appointment

It is important to be aware that oral agreements are valid. Therefore, the recruiting manager and head of department/equivalent must always check with the faculty/equivalent (often via the HR officer) before a final offer of employment and salary can be sent to the candidate. An decision of employment can be appealed, but only by the candidates who applied for the position (read more about appeals).

The decision on appointment is created in Primula by the HR officer in consultation with the recruiting manager.

Feedback

It is important that candidates who do not receive employment at Lund University get a positive impression of Lund University as a workplace. Therefore, all candidates who have been interviewed at Lund University should receive verbal feedback as to why they were not offered the position. Candidates who have not been interviewed are to be notified via the recruitment system.

Introduction

First impressions of the workplace can be crucial to the future work performance and relationships with colleagues. A good introduction to the new workplace creates a sense of well-being and belonging. It allows the new employee to settle in quickly which is a benefit for the organisation both in human and financial terms. 

It is mainly the recruiting organization that is responsible for the new employee’s induction. Use the university’s introduction process with associated templates and support materials when introducing a new employee. 

Introduktion av nya medarbetare vid Lunds universitet

Renewal of employment 

The first employment as a doctoral student may be valid for a maximum of one year and the employment may then be renewed for a maximum of two years at a time. The renewed employment does not need to be advertised, but the renewal must be handled in the recruitment system according to a special procedure. 

Please contact your HR function for more information on renewing a doctoral student's contract.